AI client intake · For law firms

Every lead, qualified.
Before the first call.

PROVEAiBLE replaces your contact form with a conversation that interviews every prospect, redacts personal information before any AI builds the file, and delivers a scored, structured matter file — straight to your inbox before the first call.

PII redacted before any AI sees it — architecture, not a setting Every lead scored against your criteria Structured matter file in your inbox BYOK · AI tokens never marked up
The problem

The leads are already there.
The intake is where they’re lost.

AI client intake that answers, qualifies and files every enquiry — 24/7, in any language.

48%
of law firms can’t be reached by phone
Clio Legal Trends — 500-firm secret-shopper study
26%
of firms never reply to an online enquiry at all
Hennessey Digital, 1,333 firms
42%
of legal enquiries arrive outside business hours
Ruby Receptionists · After-hours intake →
80%
of callers who hit voicemail never call back — they call the next firm
Moneypenny / RingCentral
21×
more likely to qualify a lead answered in 5 min vs 30 min
MIT / InsideSales Lead Response study
78%
of clients hire the first firm that responds
MIT / InsideSales / FindLaw

Every one of those leaks closes the same way — an intake that answers instantly, in any language, and hands your lawyer a qualified, scored file. That’s PROVEAiBLE.

Watch it work

A client matter, built before the first call.

A real personal-injury intake, start to finish — documents redacted before any AI reads them, every fact captured live, and a structured matter file delivered to the firm before the first call.

Open the demo full-screen →
This is a sample demo on our test key.When you trial it for your firm, use sample matters — not real client details. In production you connect your own Anthropic key, and your clients' data stays under your control: redacted server-side before any AI sees it, and deleted the moment the file reaches your inbox. How we handle data →
Lawyer-ready output

What lands in your inbox.

A structured matter file your team can read in 60 seconds and act on. Every fact has a source. Every gap is named. Printable, forwardable, audit-ready — not a chat dump.

PROVEAiBLE · Hartley & Associates
Lawyer brief · Confidential
Motor vehicle collision — rear-impact injury claim
Generated
31 May 2026, 15:50 GMT
Client
[CLIENT] — verified
Jurisdiction
Phoenix, Arizona · Personal injury
Matter
Red-light rear-end collision · EMS transport, ongoing right-shoulder injury
URGENT   GEICO is already requesting a recorded statement — intervene before the client gives one. MRI pending; preserve the narrative now.

Recommendation & Strength

Recommended to take Strong
Case strength
82%

Liability is strong on the police report, the adverse driver's admission, the citation, and an independent witness. Representation value is high because GEICO is pressing for a recorded statement while the MRI and orthopedic evaluation are still pending. The one risk to manage is a photo/OCR inconsistency — resolvable with the original photo set and scene-vs-tow sequencing.

Strongest grounds

  • Police report cites the other driver for running a red light (ARS § 28-645) and records his admission that he “didn't see the red light in time.”
  • Independent witness: the client's car “had been stopped for about 10–15 seconds” with no brake lights on the pickup before impact.
  • Causation is clean — EMS transport and same-day ER treatment for whiplash, mild concussion, and a traumatic right rotator cuff tear.
  • Lost wages documented: a pay stub ties 10 business days / $3,461.54 of unpaid leave to “MVA injury recovery.”

Key risks the lawyer needs to manage

  • Uploaded crash-photo description appears to show front-end contact — resolve with original photos + metadata + tow/scene sequencing before any demand.
  • Rotator cuff tear needs MRI confirmation; the ER x-ray showed only soft-tissue swelling. MRI is booked but not yet done.
  • PT records/bills and the doctor's light-duty note are client-reported but not yet produced — gaps in the treatment proof.
  • Right-arm tingling reported to PT but not yet formally evaluated; ER noted sensation intact at discharge.

What the client wants

Goal: Take over insurer communications — especially GEICO's recorded-statement pressure — and pursue the injury claim.

Need from this lawyer: Representation letters, evidence preservation, coordination of the pending MRI/orthopedic pathway, and a bodily-injury + lost-wage claim.

Documents on file

Police report — 14 Feb 2026
Phoenix Police Dept · Report #2026-PHX-047821 · anchor document.
“The silver Toyota in front of me had been stopped for about 10–15 seconds… I did not see any brake lights on the pickup before the collision.”
ER after-visit summary — 14 Feb 2026
Banner Estrella · whiplash, mild concussion, traumatic right rotator cuff tear · arrived by EMS.
Pay stub — lost wages
10 business days / 80 hrs unpaid leave · $3,461.54 tied to “MVA injury recovery.”
State Farm claim letter — 20 Feb 2026
Claim opened 15 Feb · adjuster assigned · expressly not an admission of liability.
Crash photographs (2)
Rear-quarter damage + vehicle on flatbed · faces/plates blurred before the AI saw them.

Documents not yet provided

Right-shoulder MRI report High priority
Central to confirming the rotator cuff tear and case value.
Status: Booked for next week — client to forward.
Physical therapy records & bills (8 sessions)
Needed for continuity of treatment and symptom progression. Client to bring.
GEICO claim number & adjuster contact
Needed for the representation letter to stop direct recorded-statement requests.

Disputed facts

Collision mechanics — impact orientation
Photo/OCR description: silver sedan's front in contact with the pickup's rear.
Client's account: rear-ended while stopped; the photo shows rear damage, and any front contact is from the tow truck loading the car afterward.

Contradictions noted

ER discharge recorded sensation intact / no neurovascular compromise; client now reports right-arm tingling.
Conflicts with: ER after-visit summary — 14 Feb 2026
Document the tingling with a provider and connect it to the cervical/shoulder injury before any recorded statement or demand.

Cited laws Coming soon

  • Automatic statute look-up from the client’s documents is on our roadmap — not yet live. Everything above is delivered today.

Timeline

14 Feb 2026, 3:45pm
Rear-end collision at Camelback Rd & 16th St; pickup runs a red light.
Source: Police report
14 Feb 2026, 4:52pm
Arrived Banner Estrella ER by ambulance · whiplash, concussion, shoulder findings.
Source: ER after-visit summary
15–20 Feb 2026
State Farm opens claim (15 Feb); acknowledgement letter issued (20 Feb).
Source: State Farm claim letter
17 Feb – 1 Mar
Unpaid medical leave — $3,461.54 in documented lost wages.
Source: Pay stub
Next week
Right-shoulder MRI booked — severity unconfirmed.
Source: Intake conversation
8 Apr 2026
Other driver's traffic-citation court date — a guilty finding strengthens liability.
Source: Police report

Pre-meeting checklist

  1. Send letters of representation to GEICO and State Farm; instruct GEICO to stop direct recorded-statement requests.
  2. Obtain original full-resolution crash photos with metadata; separate scene photos from the tow/flatbed photo.
  3. Confirm the MRI date and obtain the report/images the moment they're available.
  4. Collect PT records, bills, and the doctor's light-duty work-restriction note.
  5. Calendar the 8 April citation disposition; obtain the full police file and witness contact.

PROVEAiBLE assembles facts and surfaces gaps. It does not give legal advice. All recommendations are decision-support — the lawyer decides whether to take the matter and how to run it.

PROVEAiBLE · Lawyer intake, done right.
proveaible.com
Privacy by architecture

Nothing sits in a pile
waiting to be subpoenaed.

In May 2025, a US federal court ordered OpenAI to preserve every ChatGPT conversation — including the ones users had deleted. By late 2025 it was ordered to hand 20 million of those logs to opposing lawyers.

U.S. District Court, S.D.N.Y. — New York Times v. OpenAI

That is the risk of letting a client pour their case into a consumer chatbot: the data is retained, and it can be subpoenaed. PROVEAiBLE is built the opposite way — case data is processed transiently and deleted the moment it’s delivered to you. See how the AI never sees your client’s identity →

Personal details stripped out

Names, addresses and ID numbers are removed before the AI builds the file — it’s enforced by the architecture, not a setting. The model only ever works on the redacted version.

Runs on your AI account

BYOK means the model runs under your firm’s own provider agreement — your retention terms, your control — never a shared consumer tier we sit on top of.

Deleted on delivery

Case data is processed transiently and permanently deleted the moment the matter file reaches you. We keep operational metadata only — never the substance of your client’s case.

We don’t store or sell it

We don’t store, sell or retain case data. Once an intake is delivered, the only place it lives is with your legal team — there’s no central pile for anyone, us or a court, to reach for.

Two reasons firms switch

24/7 intake. No portal.
No training. Just a file in your inbox.

It answers around the clock — scored leads and a meeting brief ready before the client sits down.

'01 INBOX-FIRST

Scored leads in your existing inbox.

No portal. No training. Matter files arrive where you already work.

'02 PREPARED

Walk in with the file already done.

The first meeting is for strategy, not data entry. Documents, parties, timeline, contradictions — sorted before they sit down.

SET FOR YOUR FIRM

Your client speaks Spanish.
The matter file lands in English.

We set your client languages when we build your widget. They intake in their language, you get the matter file in yours. No translation tool, no plugin, no second system.

Most intake tools speak 3 languages. Ours speaks 60+.

See multilingual intake in 60+ languages →

Personal injury firms — see our PI intake page →

Immigration firms — see our immigration intake page →

CLIENT "Necesito ayuda con un caso de custodia..." → intake in Español
YOUR INBOX "Custody matter — child pickup interrupted Nov 2024..." → matter file in English
English· Español· 中文· العربية· हिन्दी· Português· Français· Deutsch· Русский· 日本語· 한국어· Türkçe· Tiếng Việt· Italiano· Polski· Bahasa· English· Español· 中文· العربية· हिन्दी· Português· Français· Deutsch· Русский· 日本語· 한국어· Türkçe· Tiếng Việt· Italiano· Polski· Bahasa
Wherever clients find you

No website? No problem.

A solo lawyer with no firm site still gets structured intake. Drop the widget on a website, share a direct link, print a QR, or hyperlink it from your email signature. Same intake, four ways in.

HA How can I help today?

Embed on your site

Launch ready

One <script> tag. Themed to your firm. Works on every site builder.

intake.proveaible.com/hartley
Hartley & Associates
Hi James, let's get verified.
Hello
Tell me what's happened.

Direct shareable link

Launch ready

Send the URL via SMS, email, or messenger. Opens straight to your firm's intake. No site required.

QR code

Launch ready

Print on a poster, business card, or shopfront. One tap from a phone camera and the client's in.

From: Sarah Chen

Thanks for reaching out — I'll be in touch tomorrow.

Best,


Sarah Chen Family Law · Hartley & Associates Talk to our 24/7 intake assistant

Email signature

Launch ready

"Got a matter? Talk to our intake assistant" + the link. Every email becomes an intake channel.

Integrations

It lands where you already work.

Connect the tools your firm already runs on — we build the hand-off during setup, no plugin store, no DIY. Every firm gets email delivery on day one; everything else we wire to fit.

Setup included

Your inbox — and your case management system next

Every completed matter lands in your inbox today — the contact, summary and documents attached, so your team never re-keys a thing. Native hand-off straight into Clio Grow, MyCase, Smokeball and Lawmatics is coming soon.

Optional

Calendars & booking

Hook up Calendly, Acuity or Google Calendar and a qualified lead can book the consultation themselves the moment they finish — no phone tag.

On request

Anything custom

Your own CRM, an internal API, a Zapier workflow — if it has an inbox or an endpoint, we build the hand-off so matters land exactly where you want them.

Plus the tools firms actually run on — and if yours isn’t here, we’ll wire it.

Make it yours

Your firm’s name on every word.

Clients should feel like they’re talking to your firm — because they are. Pick a look that fits, or tell us your brand and we build it. Either way it’s live before you launch.

S&C
Sterling & CrossPrivate client intake
Good afternoon. I can take a few details about your matter in confidence before your consultation.
or keep talking
Type your message…
Powered by PROVEAiBLE Secure intake
AR
Avila & RoyAI client intake
Hi — let’s get the basics down, then I’ll connect you with the right attorney for your case.
or keep talking
Type your message…
Powered by PROVEAiBLE Secure intake
H&
Hartley & AssociatesAI legal intake
A 20-sec hello from your lead lawyer
or keep talking
Type your message…
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Nguyen Immigration60+ languages
Hello · Xin chào · Hola — reply in any language and I’ll keep up. The matter file still lands in English.
or keep talking
Nhập tin nhắn…
Powered by PROVEAiBLE Secure intake
Your firmyour design
Your logo, your colours, your tone of voice, your fonts — you tell us and we build the widget to match before you go live.
+
Type your message…
Powered by PROVEAiBLE Secure intake
What the setup buys

Legal lead scoring,
tuned to your practice.

A branded widget is the easy part. The value is in the configuration — and that’s the work we do with you in the founding setup, not a template we leave you to wrestle with alone.

  • Intake questions written for every matter type you take — PI, family, immigration, employment
  • Lead scoring tuned to the cases you actually want — every matter arrives flagged Strong fit, Worth a look or Triage
  • Tone and reading level set for the clients you serve
  • Redaction profile mapped to your jurisdiction — which fields are mandatory, which are optional
  • Routing rules so the right lawyer gets the right matter

That’s the setup — built with you and signed off by you. See pricing →

Pricing

You only pay for intakes
we actually finish.

A completed intake is a real client, qualified and delivered to your inbox. Leads we filter out — spam, tyre-kickers, out-of-scope — are free. And no per-lawyer fees, ever.

€99 / month minimum

Then only for the intakes we complete for you:

Completed intakes / monthPrice each
First 40€10
Next 60  (41–100)€8
Above 100€6

Graduated like tax brackets — the lower rates apply only to the intakes above each level, so your cost per client drops as you grow. Your bill is simply the greater of the €99 minimum or your completed intakes that month.

20 intakes → €20060 intakes → €560100 intakes → €880
  • No per-lawyer fees — one price whether you’re one lawyer or twenty
  • Filtered and disqualified leads never bill
  • Your widget built, branded and tuned to your practice areas
  • 60+ language coverage on every channel
  • Delivered to your inbox today — native CRM hand-off (Clio Grow, MyCase) coming soon
  • Direct line to the founder — not a ticket queue
Get one branded for your firm

We build, brand and set it up for you — scoped on a quick call. Doing 300+ a month or running several offices? Let’s talk — custom pricing. AI usage runs on your own provider account and is billed by them directly; we never mark it up.

Questions

What firms ask before they start.

Where does the AI actually see my client’s data?

Personal identifiers are redacted before the AI builds the file — it’s enforced by the architecture, not a setting; the model only ever works on the redacted version. Case data is processed transiently and deleted the moment the matter file is delivered to you; we keep only operational metadata, never the substance of the case. You receive the full, un-redacted file; the AI never does.

Which AI does it use? Do I need my own key?

You bring your own key — Anthropic Claude (4.x) or OpenAI GPT (5.x). You pay the provider directly at their rates; we never mark up a token. A completed intake runs about €1 of usage, documents included — so most firms spend tens of euros a month, depending on how many leads come in. We set the key up with you during onboarding.

How long does setup take?

We do it with you, not hand you a wizard. A founder-led session gets your branded, tuned widget live inside 48 hours — branding, practice-area questions, redaction profile and your inbox hand-off all configured and tested before you go live. Native Clio Grow / MyCase integration is coming soon.

Does it work if I don’t have a website?

Yes. Embed it on a site, or share a direct link, a QR code, or a line in your email signature. A solo lawyer with no firm site still gets fully structured intake.

Will it give my clients legal advice?

No — and that’s deliberate. It gathers and structures the facts of the matter so your first call starts on strategy. It never advises, never opines, and never replaces your judgement. You stay in control of every matter.

Does my client have to upload documents?

Never. The client decides what to share — they can complete the whole intake by just talking, and uploading documents is always optional. For nervous clients (immigration especially), that lowers the barrier to starting. And whatever they do share, personal identifiers are redacted before any AI builds the file.

What does it cost, and can I cancel?

€99/month minimum, then you only pay for the intakes we actually complete — €10 each for the first 40 in a month, €8 for 41–100, and €6 above that (graduated, like tax brackets). Leads we filter out don’t bill, and there are no per-lawyer fees, ever. Setup is scoped to your firm on a quick call. Cancel anytime — no lock-in. See full pricing ↑

Try it free · no call needed

See your firm’s intake widget in action.

Answer a few quick questions in the widget and we’ll spin up a demo themed to your firm — you’ll get a private link to test it exactly as a client would, then go live when you’re ready.

Try it on your firm

No card. No call. Your branded demo lands in your inbox — or book a 20-min setup call if you’d rather we do it.

Not a law firm? We also build intake for community legal centres & legal aid organisations →